New Rules, New Regulations
The following is an update to The Lundquist Institute COVID-19 policies, aligning our policies with those recently set out by Cal-OSHA and the Executive Order signed by Governor Newsom.
Will vaccination be required?
To protect you, your family members and your coworkers, the CDC, State and County public health officials, as well as The Lundquist Institute, continue to emphasize the importance for all eligible individuals to get vaccinated. It is the intent of The Lundquist Institute to require a COVID-19 vaccination of all employees once the FDA has given full approval to the vaccines, which are currently approved for emergency use. Unvaccinated employees will be allowed to work after that time only if the requirements for a medical or religious exemption are met, and documented.
Can I go without a mask, and if so, how do I qualify?
Effective July 1, 2021, if you are fully-vaccinated, you will not be required to wear a mask inside Lundquist facilities. To qualify for this exemption, you will have to provide Human Resources with documentation of your fully-vaccinated status (defined below*). Accordingly, you are required to email to John Munz in Human Resources (email@example.com) a scanned copy of your CDC COVID-19 Vaccination Record Card.
All such records will be handled as confidential, in full compliance with HIPAA. Vaccination records must be received
prior to July 1, 2021 to qualify.
* An individual is considered fully-vaccinated 14 days after the second dose of the Pfizer or
Moderna vaccine, or 14 days after the single dose of the Johnson & Johnson vaccine.
Who will still have to wear a mask, and where?
Effective immediately, all employees, regardless of vaccination status, do not have to wear
masks outdoors. When outside, unvaccinated employees should maintain 6 feet of physical
distance from others or wear a mask if that is not possible. Unvaccinated employees must
continue to wear a mask when inside a Lundquist building, unless they are alone in a room or
vehicle, or while eating or drinking. Of course, fully-vaccinated individuals may continue to
wear face masks at their discretion.
Physical Distancing/Physical Barriers:
Physical distancing and barrier requirements are no longer required, regardless of vaccination status unless there is an outbreak (3 or more positive cases in an exposed group of employees).
Distribution of N-95 Respirators on request:
Unvaccinated employees may continue to wear the standard face masks, but may also request the issuance of an N-95 Respirator to use in place of the standard mask. However, prior to the issuance of an N-95 respirator, employees will be required to have a medical evaluation/clearance, training in the use of a respirator as well as testing to assure the respirator fits properly. Any employee desiring to request the issuance of an N-95 respirator should complete the attached "Request for Issuance of N-95 Respirator" form and email it to Safety@lundquist.org.
What if I am exposed?
The Lundquist Institute continues to be responsible for investigating possible exposures, contact tracing and the reporting of positive cases to appropriate governmental agencies. You are required, as before, to immediately report to HR any COVID-19 symptoms, potential exposure to an individual with COVID-19 or if you test positive for COVID-19. HR will provide
guidance for testing and potential quarantine. Fully-vaccinated employees without symptoms will neither have to be tested nor quarantined after close contacts with COVID-19 cases, but should still report the contact to Human Resources.
What about traveling? Domestic, International, and returning?
Fully-vaccinated employees can travel safely throughout the United States and no longer need to quarantine as a result of domestic travel. Fully-vaccinated employees returning to the United States from abroad, prior to boarding a flight, are required to have a negative PCR test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months. After arrival in the US, international travelers are required to get tested with a PCR test 3-5 days after travel and to self-monitor for COVID-19 symptoms and isolate and get tested if symptoms develop.
Unvaccinated employees must report travel outside of LA County (if travel is outside the employee’s county of residence) to their supervisor and HR. The following guidelines for travel for unvaccinated employees will apply:
- If you are not vaccinated, but choose to travel domestically, get tested with a PCR test 1-3 days before travel and 3-5 days after travel
- Also, even if you test negative, stay home and self-quarantine for a full 7 days after travel
- If you don't get tested, stay home and self-quarantine for 10 days after travel.
- If you’re not vaccinated, and travel internationally, you must follow CDC testing guidelines before and after your return to the US.
- LA County Reopening Guidelines (rev. June 15, 2021): http://publichealth.lacounty.gov/media/coronavirus/docs/HOO/HOO_SaferReturnWorkCommunity.pdf
- Cal/OSHA (rev. June 17, 2021): https://www.dir.ca.gov/dosh/coronavirus/ETS.html
- California Travel (rev. June 15, 2021): https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/COVID-19/CAis-Open-Travel-Guidelines.pdf